If you haven't made the move to online timesheets, you are in for a treat. Web based time tracking is superior to paper timesheets and physical punch clocks for many reasons.
With cloud-based time tracking, managers can monitor employee attendance and status in real-time. By tracking time and attendance with Timesheets.com, employers always know who is on the clock, who is late, and even what their employees are working on.
Employee management can be done from anywhere. Employers can monitor employee attendance and manage the payroll process from any location, whether that be behind the office door or from a business meeting across the country.
Additionally, employees can view their own hours at their convenience without bugging the manager to dig up records. Timesheets.com gives employees a place to record their hourly time online with real-time 'clocking-in'.
The manager can also choose to enable a more stringent level of permissions by restricting manual entry and enabling location and identity restrictions.
Want to reduce overtime, padding, lingering, and calculation errors? Timesheets.com offers a full range of features like shift rules and other overtime prevention settings, supervisor approval rules, customizable reports, security features, automatic lunch or break deductions, as well as state mandated break time.
The overtime settings, unique to Timesheets.com, are powerful enough to conform to just about any overtime scenario. They can be set globally for the whole company or can be configured on a per employee basis. Overtime is calculated correctly each and every time, even for employees working through midnight or 24+ hour shifts.
These benefits result in significant time savings, greater data accuracy and, most importantly, reduced payroll size.
Project time tracking is as simple or comprehensive as you need it to be. Timesheets.com allows you to track projects for multiple customers and tasks via several convenient data entry methods. The simplicity of the Timesheets.com interface makes billing or analysis simple and easy enough to maintain with minimal effort. Project timesheets are independent from hourly timesheets so employers can selectively allow access to only the necessary features on a per-employee basis.
Accruals tracking is easy with Timesheets.com too - even if you're already in the middle of your year. Employers can select from various accrual scenarios and quickly configure rules and values that mirror existing business processes - all on a per employee basis. When employees request time-off such as vacation and sick leave, accrued values are debited automatically upon supervisor approval.
Expense and mileage tracking with Timesheets.com offers a simple form, allowing for quick entry. Users can add vendors on the entry form and upload receipts. Expenses can be linked to projects, customers, events, and account codes, and ample space is available for notes.
Some specific project features of interest:
- Track time for hundreds of different projects
- Restrict access to projects on a per-employee basis
- Associate projects with pay or billing rates on a global or individual employee basis
- Run and export customizable reports
- Meet DCAA compliance standards
+The ease of control as the admin-I can see everyone's entries and edit where necessary. +The mobile feature-my foremen can enter their time whenever it is convenient for them and I see their updates immediately. +Producing reports are so easy-it has cut down the sorting through our many Excel sheets to add up our project times by 1000%. We are a small company and did not want to sign up for expensive construction PM programs. This does the job for us without the high expense. +I also use the reports feature to calculate payroll hours...instantly-this has also saved me many hours. +Chat support is instant and they are very helpful and knowledgeable.
-There are very minor details that TS could work on, when I run into them, I contact their customer support via Chat and make my suggestions. An example of one feature I have requested is that they add a line item displaying the date range on their 'Payroll By Account Code' Excel Reports. I can enter this in manually with no issue, it would just be convenient if it were already on the report itself. I already contacted customer support regarding this and she said she would send my request to the engineers of the program. I hope to see this feature updated, if not, I will continue to use this program and manually enter the date range. It is not a show stopper. I would be extremely sad if this program every closed down, can't live without it now.
Our onboarding to the product was a great experience. The Timesheets.com team made themselves very available to answer any/all of our questions, and took the time to understand our needs from the system before providing recommended solutions. Support for training new users of the system was great as well. Since I'm the admin, I figured that I would be the person responsible for training new users, but the Timesheets.com team offered to take care of that for me!
I work at a non-profit and some of our funders require a number of employees to report where they are spending their work time. What's nice about Timesheets.com is that you can create departments in which employees can associate their time, but also projects as well. Employees are expected to dedicated specific amounts of time to certain initiatives each week and Timesheets.com allow employees to copy over hours week by week and adjust from those amounts. My employees love this feature. It saves them time from reinputting info in that stays constant week over week.
I did run into one bug while using the software, which Timesheets.com's tech team is working to resolve right now, but in general, for reporting, you can report on employee, by date range, by signed time and approved time. If signed electronically, the report show that the employee (named) and supervisor (named) electronically signed. But in the instance where an employee is also a supervisor or other employees, the report doesn't name them.
The three biggest issues that Timesheets.com solved for us were:
1. It moved us away from manual (home grown Excel spreadsheets) that were prone to errors, typos, and unintentional formula changes.
2. Can be DCAA compliant for government and government contractor customers.
3. Saved us a ton of time each month when performing payroll and invoicing functions.
Just about everything. We sampled five other timekeeping systems (four of which were higher priced) and nothing compared to Timesheets capabilities and flexibilities. We are a small engineering services company with a distributed work force. We were looking for a web-based tool that was able to track our time against multiple clients, projects, and codes within certain projects. We also wanted an easy to use interface for entering time on phones and tablets. Lastly, we were looking for a tool that could be DCAA compliant when required for certain customers/projects. Timesheets hit every criteria out of the park and then threw in bonus features like a company calendar, flexible reports, etc. Another outstanding feature is the ability to enter billing and pay rates based on specific customers, employees and/or projects. This feature alone has saved us multiple hours each month when running payroll and invoicing customers. The price point and features are unbelievable! It more than pays for itself each month. Although the tool is intuitive to use, they also provide online tutorials and unlimited tech support when needed. Did I mention that the customer support is actually helpful and competent? I have already referred several other small business owners to this platform.
I really have no negatives to highlight. I typically am a relatively harsh reviewer of products. This one doesn't warrant a single negative.
Ability to easily capture employee hours and monitor online. Ease of use, for me as the administrator and for my employees.
I really like how straightforward it was to set up for my employees, and how intuitive and easy it is for my employees to use everyday. It took them very little time to get accustomed to it, I feel confident their hours are being accurately captured, and it's easy for me to monitor and approve hours from wherever I am. I also really appreciate that it has an IP Lock feature; with many online systems that's not available or comes at a premium. Though I have a solid team, it gives me extra peace of mind to know my employees can only clock in and out from the salon computer. I have really appreciated the outstanding customer support I've received, from the time I was just considering using it (they answered all my questions), through setting it up, and even after I started using it, they called multiple times to check in to see if I had any questions or needed any further assistance. That's amazing service, especially considering I only have a few employees, so I'm not a large account for them. They truly care about every single one of their clients having a great experience with their product.
I would tell people what system we have but I have nothing to compare it with. So I wouldn't be a lot of help for other people
The main page is nice with the list of employees; the ease of seeing who is clocked in and who is clocked out
for the senior people it is harder for them to learn. I don't know if we need a security question and all that. it is just a time clock
I saw your comment about clock punches not 'registering'. This simply doesn't occur, so please call us the next time you think this happened. We have a full audit trail and a breadcrumb tracking ability. Usually when employees report clock punches that didn't take, it's user error. Most of the time they just forgot, and we can tell that because there's no audit trail showing they even logged in. Occasionally the audit trail shows the employee logged in but never punched the clock. This is far more rare. In most cases, it's just a simple case of forgetfulness, but we can certainly prove this if we get a chance. Call us the very next time it happens with the name and date and we'll show you exactly what transpired.
Single user accounts are free. Prices start at just $9/month for 2 employees.
- No setup fees, cancellation fees, or contract
- Money Back Guaranty
- Free tech support
- No hardware costs, no software to install
- Full-access demonstration period
- Optional mobile access
- 2-minute training videos
- Compatible with all modern versions of PC, Unix and MAC web browsers.
Traditional timekeeping involved paper timesheets and leave requests that had to be signed, gathered, and added up manually. While larger businesses have deployed expensive customized solutions to replace these outdated processes, small organizations lack the funds to pay for pricey solutions. Fortunately, cloud-based options now give these big-business automation to small organizations.
Timesheets.com is one of these solutions, giving SMBs the ability to track both hourly wages for payroll and project-associated time for billing purposes in a single package. Workers can also use Timesheets.com for tracking and managing reimbursable expenses and human resources documents. Features that aren’t needed can be disabled to simplify the account for businesses that don’t need all the features that Timesheets.com has to offer.
Timesheets.com recently released employee scheduling to its extensive features. Managers can create and maintain employee schedules directly in the system, giving employees instant access to information about their workweek even when they aren’t at work.
Employees can log in or clock in directly from the Timesheets.com login screen. Once logged in, employees can track their time worked, request changes to their timesheet, and even request time-off. Meanwhile managers can see who’s working in real-time, approve employee requests, and run any number of useful reports.
Logging in and out is easy with Timesheets.com since employees can use any internet-enabled device. The web site offers a number of security features to ensure that employees are clocking in only themselves and only from authorized locations. These include: Restrictions based on IP address, the employee’s photo, and their new GPS tracking feature that records the employee’s location when they punch the clock. Employees have access to their timesheets from anywhere, but restrictions can be created or removed to tailor access and permissions to the security needs of almost any small businesses.
Once an employee has logged in, that employee has access to an overview of all of his or her information. This includes a log of time worked, their time-off balances, and their reimbursable expenses.
For billing or job costing purposes, firms must track time for individual projects or customers. Timesheets.com automates the process, keeping track of how many hours were worked for each project, along with any associated job codes. By giving employees the choice of either using a built-in timer or manually recording hours on each project, Timesheets.com improves accuracy in reporting while accommodating various employee work habits.
Time can be associated with job codes for managers to easily pull data either individually or as a group. Even if team members are located in multiple locations around the globe, Timesheets.com can bring it all together in a single, simple report that can be filtered to produce just about any combination of data parameters necessary.
Instead of walking around with a wad of receipts, professionals can use Timesheets.com to keep up with expenses for reimbursement. Expenses can be categorized by project, event, vendor/payee, and account/department code. The employee can also attach a receipt as a .jpg file.
Once entered, professionals can view a log of all open expenses, editing and deleting them as needed. Once reimbursed, the information is available in the reconciled section of the site.
Today’s supervisors have the same challenge as their predecessors. Managing employees requires regularly providing feedback on performance, whether that performance is good or bad. This can be done verbally, but a paper trail is important in the event an employee must be terminated, or just to record various notes about that employee’s performance.
Timesheets.com automates employee management, offering these documents directly within the system. Performance reviews, disciplinary reports, and commendations can be completed and stored directly within the system. The system also has a handy Notes feature where an employer can record a quick note in the employee’s electronic file. This feature is very useful for annotating verbal warnings, but can also be used creatively for other purposes like, for instance, recording when an employee checks out an expensive piece of equipment and you don’t want to forget where it went.
The Reports and Exports section of Timesheets.com can pull information filtered to produce exactly the right set of data which can then be viewed on the screen or downloaded in various formats. Regardless of which features you’re using, the format for selecting the data you wish to see is common to every report making the learning process very efficient because understanding how to create one report means you understand how to run any report on any data in the system.
The reports offered by Timesheets are well thought-out in the sense that there aren’t 100s of them. Just enough to get the important information you need from your data. For hourly employees, that means important data like the payroll report, time-off balances report, an IP based location report, and even a tardy report.
Project and expense reporting can be filtered by customer, project, job code, vendor or other parameters to home in on the exact data required and all reports can be run for up to a year in duration. Most reports can be viewed in several formats depending on your needs including a summary or detailed format, and downloaded in spreadsheet or PDF formats as well. If desired, a file can be exported that holds all settings for back-up purposes.
Timesheets.com integrates with Salesforce.com and exports to QuickBooks and other accounting software. Check the site for the most up to date information on integrations.
In addition to those major business apps, Timesheets.com also has the ability to export to a number of top accounting and payroll solutions. Timesheets.com can export to Peachtree, ADP, and Paychex, Ovation, and SurePayroll, among others.
Freelancers and single users can use Timesheets.com for free. For multiple users, plans start at $4.50 per user per month. As the number of users increases, the per-user price decreases. If a customer pays for an entire year, Timesheets.com offers a discount.
Voici quelques-unes des questions fréquentes sur Timesheets.com.
Types de licences disponibles pour Timesheets.com :
À partir de: $9/mois
Type de licence: Gratuit, Abonnement
version d'essai gratuite: Disponible
Single user accounts are free. Prices start at just $9/month for 2 employees.
Fonctionnalités du logiciel Timesheets.com :
Utilisateurs habituels du logiciel Timesheets.com :
Auto-entrepreneurs, Grandes entreprises, Entreprises de taille moyenne, Non Profit, Administration publique, PME
Langues dans lesquelles Timesheets.com est disponible :
Types de licences disponibles pour Timesheets.com:
Nous n'avons pas d'informations sur les appareils pris en charge par Timesheets.com.
Applications s'intégrant à Timesheets.com :
QuickBooks, QuickBooks, QuickBooks Online
Ressources d'aide disponibles pour Timesheets.com :
FAQ, Support en ligne, Support téléphonique, Tutoriels vidéo