Considering both the positives and negatives, I think Sharepoint is a fairly decent tool for what it offers. We went from using exclusively Google's products to Sharepoint, but I still find myself going back to Google Drive, etc. for a good portion of my work. It's not that Sharepoint is explicitly bad by any means--in fact, there are a few things that it does really well. It's just that given the choice between Google's suite and Sharepoint, I find Google's easier to use and less "packed".
Using Sharepoint is like shopping for cereal with 50 different choices, whereas using Google is like shopping for cereal with only 5 different choices. It might seem great to have 50 choices on the surface, but you soon find yourself in the middle of the aisle unable to make a decision because of the myriad of potential choices you could make.
I'd like to again stress that Sharepoint is not a bad tool. It's just ok. If you're currently using Google's suite of products and are happy with it, I don't see any point in switching to Sharepoint. If you're looking for a wider variety of features than Google's suite, Sharepoint would be a great choice.
I like the ability to quickly share, access, and retrieve documents that my team and I use on a weekly basis. It's nice having one place where everything is stored, and that I don't have to go to multiple storage locations to get what I need.
The versatility of Sharepoint is also a bright spot. I can upload just about anything, and the storage structure is intuitive enough that I can find pretty much anything I need without a direct link to the file or folder.
The UI can be confusing at times. It was confusing at first on how to navigate back to top level folders or storage locations after diving a few levels deep, and figuring out how to access the file options (delete, share, etc.) wasn't clear on the first use. I had to click around a bit in order to find what I needed.
Another point on the UI is that while it seems to have gotten a makeover in recent months, there are still holdovers from a time where it seemed that "sleek and modern" was not the order of the day--I'm specifically referring to the Permissions and Access Requests screen that I had to use in order to allow people from other parts of the company access to my team's documentation and files.
It can also be somewhat "clunky" and slow when processing requests, but I'm not sure if that is a function of the software itself, it's cloud-based nature, or just my company's internet acting up again.
The amount of "fluff" in the feature-set I've come across is substantial. It's nice to have the versatility provided, but I think where Google's suite of products really shines is that it gives you exactly what you need, and no more. With Sharepoint, it seems like there are a multitude of features that are available but won't actively be used. For example, the homepage customization is robust, but if no one is going to use it past a basic level, what's the point of having all the extra tools? It only confuses users and adds to a subtle sense of overwhelm when using the product
We are primarily using the system for document management. By connecting to a Microsoft Office server we are able to create and manage all documentation within SharePoint rather than having multiple versions existing on individual PCs. The fact that we can share news and utilize a central corporate calendar are cherries on top.
SharePoint allows you to accomplish multiple tasks within one space and then easily present it to staff. In our case we use the system to present a centralized corporate calendar, manage our procedural documentation, share news/announcements, and to present a centralized staff directory with essential information based on active directory.
There are small navigational quirks that are not a big deal overall, but lead to the need to train staff before use. For example, the need to enter an asterix (*) when searching a partial word. E.g. wir* (for wire)
My overall experience with SharePoint has been positive across the many years I've used it. One of the best features I learned about in recent years was the ability to map SharePoint to a drive on your computer. This has really helped in terms of uploading and downloading multiple files simultaneously. If you plan to use SharePoint, I highly recommend looking into this feature as it will save you a ton of time and enable you faster access to your files versus accessing them from a browser window. Mapping is extremely easy and, in my experience, invaluable. You will also find that you can post graphics on your SharePoint pages. We frequently post "work anniversary" or "birthday wishes" for our team. Lastly, the calendar is extremely helpful as you can block out vacations, conferences, and other events, and know, at a glance, what's happening each day without having to search through Outlook or other resources.
I've used SharePoint for over a decade. Long before "the cloud" was the tech buzz word, SharePoint was providing users with web-based storage access, and it still does. There are many things to like about SharePoint. First and foremost, it functions much like a web site. Users can easily navigate to their SharePoint home page and set up additional pages, upload and download files, add calendars and calendar events, and much more. SharePoint also creates archives of all files, so if you revise a file and then later need to see an earlier version of that file, you can use SharePoint's versioning functionality to do this. It's a great utility for storing files of all sorts that others on your team need to use. Uploading and downloading files couldn't be easier. We created different landing pages based on our company's needs. For example, we have a Marketing page to store our collateral, a Content page for manuscripts and legal documents, and an HR page for human resources-related materials.
It can take users a bit of time to understand the unique functionality of SharePoint. However, if you navigate around the toolbars you should find what you are looking for. In terms of design, SharePoint is relatively basic, so users looking for something with a bit more visual flash might be disappointed. Though if you are mainly looking for a reliable place to manage countless files, SharePoint is probably right for you.
It's great that most big companies use Sharepoint as well. We have been able to use Sharepoint with multiple companies with integrating new softwares and products. It has definitely been the best product for working with teams inside and outside of the company.
This software is perfect for sharing files throughout the company, especially one like ours that covers multiple states. With Sharepoint, we can work on things as a team without having to be on a call with one another.
It took a little bit to get setup and to train everyone how to use it, but once everyone grasped the concept, it hasn't been too bad.
We use SharePoint primarily as version control for documentation and also for request tracking via a SharePoint list. It is an adequate solution for these needs but leaves some things to be desired.
Convenient way to share files in and outside of your organization. It is truly loaded with good features; whether or not your instance will be capable of utilizing them all is another question (see cons).
Occasional integration issues with Microsoft's other apps such as OneNote. I had the hardest time moving a OneNote from one SharePoint to another and wound up having to do so one page at a time.
SharePoint lists are our only recourse within my company for external user request tracking, and they are clunky at best. Users do not like the front-end form no matter how much tinkering we do in the provided form design tools SharePoint Design and Infopath.
Poor visibility of who has access to what. The permissions hierarchy and inheritance is just not clear, and clean-up of any SharePoint you take ownership of will be a hassle.
Many useful and seemingly rudimentary tasks are made difficult by integration issues with our corporate network, however this could have as much to do with our excessive security protocols than SharePoint. As such, I have not considered it in this review's score but gone ahead and included this complaint as a point of reference for anyone considering adopting SharePoint at their company. If your company's infrastructure and security model is already difficult to navigate, then it is unlikely you'll be able to take full advantage of what SharePoint has to offer without a very talented implementation team.
As mentioned briefly above, my most recent experience with SharePoint is using lists. This particular list (with a workflow to assign tasks) replaces an Excel spreadsheet of the same information. Using a SharePoint list instead, complete with different views and user alerts, allows relevant people access to the information they need in the right format, without having to duplicate work, send email updates, etc.
While SharePoint can be frustrating, it seems evident from the updates that there is a move towards more intuitive use.
The recent updates to SharePoint have come a long way in making it more intuitive to use, and providing a better looking user interface.
The management of the 'apps' (e.g. document libraries, lists, promoted links) has become much easier of late. It would be useful to see more information added to the apps descriptions, to help users determine which best suits their needs, without having to navigate to the Office help pages and/or third party sites.
The best feature for my current use is the ability to create different views of a list, and initiate workflows to assign list items as Tasks for certain users, thereby automating the sharing of the distribution of workload.
Some parts of SharePoint's functionality can be baffling - without formal training, it can be very difficult to work out how best to utilise SharePoint's features. When SharePoint is used across a large institution, without consistent training differing practices across different teams can make collaboration hard, as Sites/Pages/Libraries have been set up to function so differently. Inheriting a SharePoint site set up by someone else is tricky, as the logic they used to manage the site can be hard to decipher.
Permissions can be hard to manage, particularly as its rarely clear to the requester to whom their requests for access are being sent. This can be frustrating, as it can contradict the 'Share' aspect of SharePoint.
My overall experience with Microsoft has been good so far. I am sure there is still so much to learn about this application and I am still discovering new things occasionally. It is suitable if you are looking to create a cloud-based repository of documents and it works efficiently if the IT support team of your company set it up perfectly and they keep updating it steadily.
SharePoint is the cloud-based tool, which facilitates the storage, sharing, accessing, and managing the files from any location/device using centralized location link. It is a flexible platform and can be implemented and managed in the way you like it.
We have been using this software in our company for almost 3 years now and it is extremely compatible with our needs. It helps in creating a common repository of documents, which can be accessed by multiple users/devices. It works well within groups where the permission to access, edit is given by the primary user. It is one of the best software to manage the confidential information in a controlled and restrictive way. There is an option to chat within the group as well.
All files can be added to library by simple step of drag and drop. It has abundant features to choose from and you can tailor them as per your business needs. Since it is cloud based, it provides inter and intra-departmental cooperation creating a perfect collaborative environment for a small organization.
One has to be experienced with Microsoft products in order to run this smoothly else, it could be little complicated to learn in the initiate phase. Secondly, it could be expensive than the other products in the market however it provides good features but if you are looking for economical solution, you should research more before buying this. If someone authorized edits something in a document, it becomes difficult to locate where the correction has been made. Though it shows the real-time notification I someone is editing but if you try to locate for the past corrections, it is not easy to find out.
I have been using this software for information sharing and accessing within my organisation and I can say it's one of the best online web-based tool for sharing record and information and that too very securely. Definitely one of the best software for intranet web based information sharing.
Microsoft SharePoint is the best software for sharing of documentation and information witin an organization. This software given best control to the owners to enable controlled and restricted access to the information for the targetted users.
This helps users to access the information remotely from any location using centralized location link using web browser hence the companies can place the data securely at a centralized location even with password protection and let their employees to access the information virtually from any location using the link or url to access the information. Users can also edit or create new information on the portal using certain credentials provided as per the organizational chart.
This also helps companies to distribute the important bulletin without being any need to distribute that locally to the employees.
It's one of the best software for such controlled and restricted access to the information and valuable data.
Though it is very effective tool for management of information Sharing within an organization but it require some experience to set the checkpoints to enable the restricted access to the information to a certain group of peoples such as password protection, applying some read only checks and other restrictions that can be implemented.
I've recently been evaluating SharePoint to determine if it is an effective way for our company to share sensitive documents internally and externally with other users involved in our projects. It does seem to be a solid tool for sharing documents securely so we have decided to go with it. So far, so good. I will say that most of the same features are available through Google Docs for free but ultimately, it was the whole package that SharePoint is part of that convinced us to move our workspace into it for the sake of convenience and consistency.
This software allows you to share your documents, edit and collaborate with other users anywhere in the world in real time, securely. It's an amazing thing when you can see who is currently viewing and editing a document and everything anyone does is automatically saved and secure within the group it is shared with. SharePoint helps save an incredible amount of time and makes remote meetings much more productive. One of the possible drawbacks is that it seems to be limited to people who also use Sharepoint and live in the Microsoft community of software but I recently learned that you can share with people who don't have Microsoft accounts by providing them with a security key to access the documents. It becomes a two step process for them to accept the document and then get the key to enter but at least it is possible and this makes sure your documents remain secure.
It is possible to share with people who aren't part of your network or even Microsoft's network but again, it takes extra steps. Also, there are settings that enable or disable the feature and it is not very clear where the settings are or how to use all the different share options. It took some trial and error, testing and talks with Microsoft support before we were comfortable that it could do what we needed it to do and how to do it. Even after all of that, it is still a bit unclear when certain options should be used but I suppose that could be considered a benefit of the software's flexibility to do the similar things with different methods.
+ Creating a new SharePoint site/app/directory is very easy and manageable. Users need to request the access before using the website or owner can manage how and whom to give what permission level of access on each site.
+ We could inherit permissions from top level site or we can manage permissions separately to each individual sub sites.
+ Permissions on each document level! Jaw Dropping feature of genius.
+ It has a plenty amount of features to choose from and you can customize each app to fit your business needs.
+ You can also add sandbox solution based or script based jssor/jsom apps to each SharePoint site.
+ Very easy to share files and information across our organization.
+ Perfect for document management and storage system for employees of many locations.
Syncing the SharePoint content is a nice feature.
+ Uploading/Checking in thousands of documents at one click with the help of explorer is definitely something special.
+ Connecting SharePoint calendars to your Outlook calendar will make your work life easy.
+ SharePoint Designer, Info path, Nintex, K2 all are bonus to have for OOTB Workflow configurations.
+ Content management Checkin, Checkout, Publish, Approve/Reject features are nice features to have on each document.
+ Not only Search, You can even do Filters among search results.
+ Not only Filters, You can do Best Bets on search results.
+ What is more, All search results are very fast across the whole website.
A humble advice to Microsoft SharePoint team! since we can't host External websites on cloud, It will be good if they come up with Team Communication sites, Forms apps within On Premises.
Comments from Anonymous users on our SharePoint Blogs: If we have the ability to get comments/likes from anonymous users outside our organization it would be helpful for organizations which are depending on SharePoint On Premises version because of PPI (Personal Protected Information) data.
In Overall, There isn't anything to dislike about it, to be honest it is everything we've expected it to be.
If you are small organization, always prefer SharePoint Online services and SharePoint on-premise is recommended for big organization usually.
1. Since it is Microsoft product, Area of development and support is very vast and also accepted globally.
2. Guidelines for installing and configuring SharePoint is very easy to compare to other CMS available in the market.
3. From performance and security point of view, SharePoint is the best product for any organization.
4.Can be easily integrated with other Microsoft product such as Outlook, Azure, Yammer, Office, and PowerBI etc.
5. SharePoint also has Foundation version (till SharePoint 2013) for free to target smaller organization.
6. With the release of SharePoint Online on cloud, It provides more flexibility and less IT team work for any organization, especially for a smaller organization.
1. Maintaining SharePoint on-premises for smaller organisation becomes very difficult and costly because it requires more technical support.
2.SharePoint may have added customization options for those who wants to implement intranet system, Microsoft actually discourages this from happening. The ease of customization with custom designs, especially from a home page perspective, can help businesses better tailor their intranet experience to the individual workers.
3. To work SharePoint search efficiently, Lots of internal customization is needed.
4. Since for SharePoint online, Microsoft is maintaining server, which ends in providing less scope for customizing.
5.Migration from old SharePoint version to new is little complex and requires lots of efforts
Sharepoint has helped me a lot in my business. Sharepoint acts as an extra storage device for me to store all my business relevant data. The space provided by Sharepoint is also quite extensive hence anything can be saved. Entire folders can be uploaded into the Sharepoint browser link so need not to upload/save one file at a time. Also, being a product of Microsoft, it has the best security available. This software is reliable and the top notch security ensures all my data is saved and can't be compromised. My colleagues and I can share the Sharepoint link and can save data simultaneously and also work from it in live time. One of the best Microsoft Products
Instant reporting 24/7 and consolidate data to get better reports
Can create a unique SharePoint intranet
Can enable cross-department collaboration
Can address multiple service providers
We can decide on the best pricing model
Perfect solution for small businesses planning to grow big.
Central repository / one point of truth to store and share all company data.
There are plenty of licensing models to choose from that will suit any business size.
Extremely scalable and can address multiple business requirements thereby saving you money
Communicate from a single source to give everyone the same message.
Create electronic forms to reduce the paper trail.
Customization time and costs
Integration can require extra development effort
The licensing model is very complex
You need the right expertise to get it set up correctly.
It will require a lot of configuration and training.
It's browser based so if there is no internet, it means no SharePoint
A wealth of experience in working with intranet communities. I found this to be invaluable as I went on to create my own online communities.
I was part of the team with the Oregon Department of Administration in the creation of their employee intranet built with SharePoint.
It was an easy transition for me to learn SharePoint for the following reasons:
Combined with previous knowledge of HTML, my familiarity with Microsoft products made it easy for me to learn SharePoint. With two day's of formal training, I was able to get up to speed in virtually no time.
SharePoint has a wide variety of pre-built modules out of the box from which developers can select.
One very pleasing aspect of the finished project was that the end-users came on board and operated their new employee website with ease and productivity.
It gives the State employees a place both for resources for knowledge of government procedures and a marketing platform to promote their office to the rest of the department.
It gives them a place for teams to streamline their workflow within each office and work together as virtual teams to enhance their digital processes.
It gives each office an opportunity to individualize their space on the intranet to show their office's competencies and assets.
As I am a designer at heart, SharePoint gave me the opportunity to express my creativity through the interpretation and development of each module to fit the end-user.
If you have the experience ( a background with Microsoft products), it's easy to learn SharePoint. If not, it can be a bit trickier in that the HTML coding is sufficiently different within SharePoint that it can lead to confusion. I found this easy to overcome, but some might not and that is a consideration when selecting software.
I used to not like SharePoint at all. It was not user-friendly at all and essentially it wasn't functional. Now that the SharePoint site I use has had some re-modeling and organizing, I feel more educated on the product and I am able to use the features to access the information I need to preform my job duties. SharePoint became much more user-friendly when I was able to customize the site for my team's specific needs. I had to work with my organization's specialized SharePoint experts to educate myself and my team, and get access to several controls in order to make the necessary changes my team needed, which was a difficult process. Overall, once all the changes were made the SharePoint site my team and I use is functioning and we are easily able to retrieve documents quickly, share important bits of information, update calendars to keep everyone informed of events, PTO, OOO, etc., and we can access links to all the websites we need to use to preform our job all in one location. It's great for training purposes and is helpful for new hires to have all the information they need in one convenient location. Now that SharePoint is up and running properly for my team, it is a very helpful resource that we could not do our job without.
It's customizable and has lots of capabilities. There are multiple applications you can add to a webpage.
The company I work for has controls set in place that limit your ability to have free range of the customizations and capabilities of the site. We had to do a lot of work to create a useable platform for the team I work on to be able to easily access documents and build a library of information. The search function is not user friendly.
I always use this efficient software for sharing the important information and documents with our friends, colleagues and team members. For me, it is the best for everything such as the sharing, storage and managing. SharePoint is best and great for storage. I can store all of my important files and information in a easier manner. I would recommended this software because SharePoint is best for the chatting purpose in a group.
SharePoint is the best software because we can easily share all of our important information, data, files and documents with our friends, colleagues and everyone. It also help us to managing a large amount of data in a efficient way. SharePoint also provide the great opportunity for chatting in a group and colleagues at everywhere. This software is most reliable and also provide the convenient way for the new users that they easily store large amount of information, data and documents in a instant way. Hence, it is a great software for everything such as storage, sharing and managing.
For the new users, they faced a lot of problems while using this efficient software because SharePoint tool provide the many options which is so difficult for us to choose. The another disadvantage is that in this software, there are a lot of security issues. But otherwise our files and data are always secure and save. Moreover, it is so expensive that's why a lot of peoples cannot afford it and not get benefited from this efficient software.
Easy to use site creation allows you to have your own intranet. You create a page, give it a title, and then start adding announcement tabs, calendars, documents, and other additional features. The basic layout is easy to understand. It is a great value if you purchased an Office 365 license. You can add additional apps with the online version, but the on-premise version has more of the robust features. Anyone can manage a SharePoint site and its great for team collaborations and shared documents. Its a great way to give your company their own website internally. You can also use it for your own documentation or knowledge base center internally. This works really well as others can make changes to documents and edit files as they wish.
SharePoint has some confusing permission issues if you're wary that someone in your company has too much or too little access. If an employee checks out a document then you may have to check that back in. These are just a few issues I had with permissions within SharePoint. We used the cloud based version at first, which lacks a lot of features and limits the amount of creativity you could add to the site. I really wish Microsoft would make all the menus a bit more user friendly because I feel like Site Settings can be confusing for someone simply wanting to manage one or two in-depth details of the site and its users.
One certain benefit is how scalable SharePoint 2016 is without the danger of lowering performance. There's been an increase in max file sizes and the number of items that can be indexed, along with a bigger list threshold. Plus you have precise control over license costs per staff member ideal for small or growing teams.
These are just some of the pros that we have liked about Sharepoint. It is a central repository / one point of truth to store and share all your company data. Sharepoint complies with ISO standards and other legislation, which is a plus. Sharepoint enforces standards, publish policies, and provides audit trails on your changes. Sharepoint provides instant reporting 24/7 and consolidates data to get better reports. You can create electronic forms to help reduce the paper trail. You can communicate from a single source to give everyone the same message. It is scalable and can address multiple business requirements thereby saving you money.
It integrates with most other software, so if you can use SharePoint for your business solutions, you can still surface the data from other applications in SharePoint.
This is an expensive solution. You need the right expertise to get it set up correctly. It does require a lot of configuration and training. In larger companies it can take 3-5 years to successfully rollout an adopt. The licensing model is very complex.
In the organization I used sharepoint with, we had 3000 staff members across dozens of departments, each needing their own internal file management accessible from anywhere. Each department was able to manage and share their files with team members, and even share access across departments or externally when needed.
Overall it really increased our productivity and effectiveness since we didn't have to track down files from each other.
Sharepoint makes it easy to collaborate with your team and share documents, workflows, tasks, and knowledge.
- Has all the features onsite server sharepoint setups have
- Easily add and manage team members who have access
- Setup your homepage to be exactly how you need it (each of our team's sharepoint looks different according to their needs)
- Load your files and organize by folder and section
- Use it to build your own knowledge base with organizing documents or spreadsheets
- Everything inside your sharepoint sites are searchable
- You can even run your own blog through sharepoint
- Cloud stored so you can access your sharepoint from anywhere with internet
There's not much to not like about Sharepoint, but if I had to list something I'd say that it can be daunting to setup if you've never managed a website before. Have the Microsoft knowledge or youtube tutorials ready to go.
But over time you get the hang of it and branch out into more needed advanced features.
I have used Sharepoint in many different capacities and have found it to be the best for internal use / intranets. It has the ability to house thousands of resources that can be easily navigated in the backend with an uncomplicated sitemap structure. Whilst working for a large UK company that relied on Sharepoint to aid colleagues in their day to day working life on the Retail shop floor, I found the CMS to be consistent and efficient especially with the publishing and un-publishing of content (drag and drop and bulk editing functionalities). Sharepoint not only allows for a collaborative working space but has become a dynamic, integrated platform where users not only see the intranet as a document repository, but a source of knowledge.
Due to it's ability to house such a large amount of information, Sharepoint (like all CMS') really does need to have consistent, aggressive house keeping done. If archiving or deleting material is not high on the list of the CMS users or owners, the backend of this software becomes a mindfield - the same is also true if users are not taught the intended sitemap structure in their induction to the system. Additionally, the legacy versions don't have the most beautiful looking interface and at times it can be a bit confusing to master but once you know how to use it, you know for life.
Well, my overall experience with SharePoint has been fantastic, we have moved all most all our client and inter company data to SharePoint primarily because of the features and ease of access it provides in such low rates, SharePoint has certainly been a boon for my company.
The best feature that I like about Share Point is its ability to share even huge data sets, by huge data sets, I am talking about sharing data more than 100 MB , this feature is not present in almost all its competitors, SharePoint also has the ability to share the data via a unique shareable link. SharePoint also is the most trusted data sharing software with negligible outcomes of data leak incident in to the wrong hands, SharePoint also provides a plug in for Outlook by which we can directly share heavy attachments directly from our Outlook account via shareable link.
The one feature that i don't like about SharePoint is that it takes time to add a user/individual into the SharePoint client site, the approval takes some time and that becomes challenging in cases when we need to transfer the data urgently. One another aspect where SharePoint lags is its GUI that is difficult to understand for a naive user . Also, if we send attachments through the SharePoint via a shareable link, SharePoint desktop app usually crashes if the attachment is too big in size (usually in GB's ).
SharePoint, in my opinion, is pretty OK. I would just as soon use DropBox or Google Documents to manage documents, but I think SharePoint is probably better for larger organizations with multiple moving parts. Again, I'm not sure if the problems I have with SharePoint are intrinsic SharePoint issues, or how my company set it up.
SharePoint allows you to share files with you coworkers easily. If you need software that helps you stay organized, helps keep your remote team connected, and a way to keep project files documented, this software works. For us, we had a large number of team members working remotely, and from satellite offices around the US. Sharepoint helped keep project managers and administrators accountable, and helped us stay organized and on the same page. We were easily able to manage document flow, and everyone could find documents easily
I don't know if this is a SharePoint problem, or how our IT administrators set up our SharePoint sites, but it was sometimes hard to navigate. There seemed to be endless dead-ends where you had to use the "back" browser button in order to navigate up folder levels. The features that allow you to edit Word / Excel documents in the browser never worked, and always ended up crashing. Also, the "social media" feature that allows you to post updates about what you are doing is really cheesy.
Less complicated infrastructure management.
SharePoint is relatively simple to use to configure sites, user groups, and the like. Like most CMS's, it can have a default "look and feel" across just about all aspects of a site or group of sites. It's integration with Office 365 is thorough. If you have basic needs for hosting an internal site, with not particular need for complicated integrations or workflows, SharePoint Online is a viable option.
Unlike the on-premise version of SharePoint, you do have a number of restrictions with SharePoint Online. There is no access to certain logs for troubleshooting. There is no direct access to the database driving the site. Certain automated processes are limited in scope and frequency.
Some general SharePoint issues include workflows that are somewhat handicapped in what they can do. The built-in workflows are very limited in scope, and SharePoint Designer, used to create more advanced SharePoint workflows, has not been updated in years. Microsoft seems to be pushing customers to use Flow, which costs extra and has a different feature set than SharePoint Workflows. Flow seems much more geared towards integration with other, third party sites and platforms, while being very limited in what it can achieve within SharePoint itself. SharePoint Workflows, on the other hand, can perform many more tasks native to SharePoint, but are very limited with any sort of integration to other sites or platforms. There are odd quirks to SharePoint Workflows, though. Such as the ability to copy a file from one library to another, but not move the file. There's also not a method within SharePoint Workflows to move or copy a file to a specific folder within a library. You can use the built-in content organizer rules to handle these tasks, but it add's complexity and is limited in frequency.
- Better file distribution & collaborative editing abilities
- Pliable and user-friendly mobile user interface
- File storage & document capabilities of a fortune 500 companies without huge implementation overhead
Overall this software is the best for large-scale collaboration. A few of the things I like the most:
- In-depth file & permission structures are possible
- Easily integrates with nearly all Microsoft Office applications
- Employees can easily be managed through one location instead of requiring API interface or multiple site permission/deletion work
- Saves each iteration of a documents change, allows users to go back to the first iteration and view progressive changes & who made those changes
- Usable mobile interface on all platforms
- Online document edits for quick edits that need to take place
- Groups can be established to assign multiple permissions to multiple users easily
- Cloud storage is cheap and easily expandable
- OneDrive app interfaces well & allows easy document upload/download for phones
- Cloud-based version has frequent changes that sometimes induce bugs
- Little support help outside of forums & slow to little Microsoft support help on those forums.
- Uploaded videos cannot be played on all mobile platforms (currently)
- Permissions has a learning curve & is a combination of the old structure and the new structure, which can lead to confusion when attempting to set granular non-inherited permissions
SharePoint is my first choice but there are a few issues with it too. Overall I prefer it over Google. My only real issue is that it will freeze your system up when using it and it takes forever to convert a file out of SharePoints to Word or Excel.
See who's working on documents
Search for Documents
Share Documents for view and editing
Features don't always meet company functionality but work for small companies like ours
Expensive to license and host - for a start-up this is a nickle and dime method that adds up
Requires some type of training
Sometimes you lose a document and it is difficult to track down
Looks your computer up pretty regularly
Microsoft SharePoint restore eager business owners and innovative risk takers workforce agility across numerous Information Technology infrastructures. SharePoint is designed to help organize environment workflows and team agility. The software is sustainable and self directed with robotic approaches that encourage and inspire small business owner to leap forward with sustainable possiblities. The methodology is solid comprising professional development mirroring Software and System Full Life Cycle (SDLC) approaches. Personally, I feel Microsoft SharePoint roadmap future directives for business startups without much focus on the business owners. The software is powerful and supported by Microsoft team of qualified engineers; unlimited which help successful drive return of investment (ROI). I recommend the software to business owners to inspired and maintain a successful business environment with prime directives and strategies that secure profits within multidimentional industries.
Microsoft Sharepoint is the best software to build a business that capture future earnings, stakeholders attention, and professional dynamics advantages in social media while maintaining professional industries standards. I like the opportunities that can be built out to support and sustain any business environment.
Microsoft Sharepoint require more templates development; which support less experience project managers and project team leads. I think Microsoft should provide a team of qualified engineers that build out customer projects-request directly through Microsoft instead of encouraging third party vendors. This is a prime drawback for numerous small business owners and startups. The time it takes developing high-level templates to support and retain major corporate presence. This is a requirement which should be address by Microsoft. The major drawback for developing dynamic function templates often take to much time.