As a small, but growing organization, we were having trouble measuring how our creative resources were being allocated. Resource Guru quickly solved that problem.
The software was very easy to implement and even easier to use. The reports page provides a great, visual presentation of our creative department's utilization for the week. Until we started using the software, we were unable to track enough data to inform a successful creative resource meeting. Now we have visibility into the upcoming weeks which has significantly decreased our dependence on freelance talent.
The waiting list and overtime feature can be a little confusing. The hours don't get added to resource bookings and increase the utilization percentage. It would be great if the overtime hours pushed the utilization percentage over 100% to clearly highlight over-allocated resources.
Réponse de Resource Guru
Thanks for taking the time to share your review! I just wanted to touch base on your request for utilisation to show at more than 100%. It's not possible to book someone for more than 100% of their time - our booking clash warning system prevents this to help ensure you always meet your deadlines, and without burning out your team. But if you want to overbook resources, you can do this by adding bookings with overtime, and overtime hours will be itemised in the "Overtime" column on the Reports, so it's easy to see where your team are overstretched.
I hope this helps to clarify things but please let us know if you ever have any questions - we're always very happy to help!
Saves us so much time and energy
Friendly staff, and very quick response time.
The ease of use and availability of the schedule to all of our users - even when they are on the road has made everyone's job easier. It was quickly adopted - even by the technophobes in our company - as it was so intuitive.
Gives a great 'at-a-glance' view of everything we have coming up an the reporting options are great too.
It would be nice to be able to have a 'confirmed/unconfirmed' option (or something similar but, in the meantime, we have workarounds.
Resource Guru has been a game-changer for us
I love Resource Guru. It's the only thing that's shifted our capacity management into a new gear. By which I mean: No more trying to manage everything from a single calendar, complete visibility over workflow and appointments, and the ability to see at a glance how much time is available on any given day.
1. It doesn't try to do anything other than what it's best for
2. Calendar sync
4. Responsiveness of the support team (including on UX suggestions! Amazing.)
5. The little guru on the dashboard. Yeah it's cosmetic but it makes me feel good every time I log in.
6. Easy to set up and use.
The only things I really dislike a cosmetic and non-fatal. They are:
1. The inability to hit a "today" button to go back to today's date, and the thin scrollbars right and left
2. The fact that I have to literally click and drag events to create instances on non-consecutive days, rather than selecting dates.
Réponse de Resource Guru
Thanks for the great feedback :) I hope you'll be pleased to learn that we definitely do have a "Today" button which takes you straight back to today's date. It's in the top left of the schedule, next to where you navigate between different months and years.
I hope this helps! If there's anything else we can do for you please just let us know.
Resource Guru Review
Everyone has access to the schedule so each developer or designer not only knows what they're supposed to be working on, but what others are working on. We can schedule months into the future which helps us as we have projects that last months, not weeks.
It's easy to use. Everyone can see what's on the schedule or what they are supposed to be working on. I can see how long a project is in our production queue to ascertain when we'll be finished. I can schedule vacations so others know which resources are available on which date.
The times are sometimes not correct. It seems to think a work day is twelve hours long, instead of eight. It's hard to schedule several projects in the same day. It's easiest to assign a project for the whole day.
Réponse de Resource Guru
Hi Nancy - thanks for your review. I just wanted to question a couple of things you wrote in the Cons section. You said the times are sometimes not correct - I'd love it if you can send us an example so we can troubleshoot it for you - we are not aware of this happening to any of our customers.
You also said, "It seems to think a work day is twelve hours long". I'm not sure where you see this info - it would be good to assist you further with this. By default a day is 8h long, but Normal Availability is totally customisable at a resource level - this is actually a feature we have that other products we've reviewed don't.
Finally you said, "It's hard to schedule several projects in the same day". Again, this is a limitation we found in other products which is why we made it easy to create as many bookings as you liked in a day - to a very granular level eg for as little as 1 minute.
Would love to hear from you ..
Easy to use high level planning tool
Resource Guru allows our company to do long-term high level planning of resource utilisation and provide a guide lead time for sales teams.
I've been using Resource Guru since 2013 and it's constantly improving which is good to see. It's easy to use and provides decent reporting.
I'd like to see public holidays auto populated according to a country of choice and ability to limit daily bookable hours just by a number (e.g. 7.5h) without setting a rigid start / end / lunch break.
Couldn't run the team without it
Excellent. All our interactions with the team have been fast and successful. They clearly love the product and the work they do.
It's fast and intuitive and I am able to see at a glance and report on all of my team's assignments and accurately schedule all their time.
Reporting aspect. Stock reports are good, but would like to be able to drag them into a platform like PowerBI. Potentially via scheduled export to CSV or similar. Would also like some more customisation such as more leave types and an option to backup and restore information. Finally, audit tracking - who made what change.
Provides Great Resource Management!
With many staff members doing field work, Resource Guru helps greatly with schedule planning and tracking where staff are at any given time.
This software is easy to learn and use. We can see the availability of resources at a glance, and it's simple to make any edits to current entries as needed. The option to add personal photos for resources is fun to use and adds a bit of personalization to each resource.
When choosing a date to enter information, we need to scroll over the calendar instead of clicking, because clicking on dates will automatically trigger a window for entering new information.
As mentioned I have implement RG to both my previous and current working places. Its easy and simple, no complications, not clumpy.
I use RG on a daily basis to book my whole team's daily tasks.
Easy to use, simple for all team members. Looks visibly pleasing.
I have implemented Resource Guru to my previous and current working places.
Very good value for money.
Needs to have an action for users to click once they have completed the task. I have been waiting for this for a few years now.
Still not very mobile friendly.
Excellent. It has been a fantastic tool for our lean, high-performance business.
Intuitive, easy to use, efficient. Simplified our weekly and monthly production planning radically, allowing us to focus more effort on forecasting production load, maintaining workload balance and ensuring good capacity to execute our projects.
Doesn't yet have the ability to set recurring events. Drag and drop functions are sometimes unstable, particularly with cloud syncing.
Resource Management Made Easy
Overall the solution is very robust and solid at what it does. It has been used for over 5+ years and does it job well. I would like to see a bit more is product feature evolution in terms of workflow management/triggers as mentioned.
The filtering capabilities allows different user roles to manage their teams easily and also find relevant skills in the agency. Many people have hidden skills and talents and having them searchable allows us to tap into these.
I would like to see more API integration efforts made into other applications.
I would like to see workflow triggers to handle people picking up work (validation) or not picking up work because they haven't been briefed in (trigger notification to manager) to help actually manage the validation of the acceptable of work by the individuals instead of having to follow up. This would remove a lot of chasing and admin.
Resource Guru is amazing!
This program has been a vital part of out organization. I use this every day to schedule all of our resources for all of our projects and even PTO. We then download this information and use it to help forecast our revenue. It is incredibly easy to use and manipulate. The Beta is amazing!
I would like it if you could add a rate to each booking. That would make it easier to forecast revenue. Other than that, the product is great!
Useful too for transparency across teams
Any questions I had were answered clearly and quickly. They are very accommodating and the tool has improved over the last 6 months as well. It has helped us streamline utilization and project assignments.
I love how easy it is to see a view of availability across multiple team members at the same time. I love the ability to color coordinate projects for an easy view of some major projects across multiple team members. Also easy to allow others permission to log in and see their utilization as well.
I have to manually enter in recurring meetings. I have not mastered an easy way to automate getting our clients and projects into the tool. would be good to multi select projects as well to get them closed or cleaned up.
Réponse de Resource Guru
Thanks for sharing your feedback - it's great to see you've given us 5 stars! You said you would like to import projects, and I wanted to let you know you can do this quickly using our Zapier integration, as shown here: https://blog.resourceguruapp.com/importing-projects-into-resource-guru-using-zapier/
I also wanted to mention that bulk editing and non-sequential repeat booking (i.e. a booking that repeats weekly/monthly) is very firmly on our roadmap. In the meantime you can use SHIFT+drag to copy bookings :)
I hope this helps! If there's anything else we can do for you at any point, please just let us know.
Maintaining High Resource Utilization through Coordination and Resource Guru
Overall Resource Guru has significantly contributed to our ability to schedule, review and plan our resources. We have increased our overall utilization of resources by using this product.
We like the ability to visualize our employee utilization on a company-wide basis while being able to generate other utilization views by department and resource type. This helps us determine any utilization gaps and plan for cross utilization to ensure overall high utilization of our resources.
I would like to see a few more customization features for how the system currently treats over-bookings. We would like to be able to over-book resources and it show their utilization at 100%+ rather than it showing the conflict and a lower utilization until the over-allocation is corrected.
A great way of organising your day
That you can easily move jobs around if they need to change and can book off holiday time and meeting time so that you don't overbook yourself.
The waiting time bit could be better if time is overbooked - doesn't allow for different lengths of working days.
Réponse de Resource Guru
Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely customise the availability of each of your resources on a daily basis - not every day has to have the same availability.
You can set resources normal availability (which is the availability which repeats on a weekly basis) and you can also create availability exceptions if you need to make a temporary change to someone's normal availability.
You might find this article on resource availability useful https://help.resourceguruapp.com/customer/portal/articles/2162590
I hope this helps, but please get in touch if you have any questions. We're always happy to help!
Easy to onboard and easier to use!
Resource Guru helps our agency see availability of resources to ensure we are allocating projects efficiently. Without it, we were running blindly and were hoping that team members would speak up when they were too busy or too idle. Now, we can see this ourselves (days in advance) and prevent talented employees from going unused.
- Color coding clients
- Being able to manually adjust hours/availability per resource
- Limiting permissions per user
- Adding in when employees are OOO
- Search feature to check skill sets and who has worked on which client before
- Saving searches so we can quickly view groupings of employees
- I wish there was a way to search bookings for key words
- It's unfortunate that this tool doesn't link up with our PM tool, Asana
- There's no 'undo' button if you accidentally click and drag a booking unknowingly
Resource Guru - helps tackle lack of resource visibility
We are now able to track all of the resources within our department and run metrics on what is being worked on and what our utilisation is across IT. We also use this as a recharging model to our businesses so this is a vital piece of software.
The software is an easy to use format with searchable features and the ability to track personal from their actual hours work to the forecast showing future demand. The ability to allow resources to book against multiple codes and be organised in multiple teams means that reporting from the tool provides vital details for our KPI's and metrics, helping drive improvements and efficiencies within our organisation
There is a limited pipeline of change and growth of the software, which does not allow development in areas that would be useful to our company.
The entire team are there to make sure your experience with the product is easy and beneficial.
Provided visibility and allowed tracking of the team members, contract end dates and the ability to generate accurate invoices for the customer
The product is easy to use and allows the administrator to manage teams, plan and review previous activities.
It can be used for recording or planning and gives a level of visibility that is lacking in a number of products.
Although the team are constantly looking at ways to improve the product, it never strays away from its core and prime functionality. Many products try to grow into a bigger, wider space and lose the key elements that attracted customers to the product in the first place.
A customer of ours was so impressed with the product that they too purchased it after seeing the value it afforded us.
It would be great if there was an App which could be opened rather than a web browser, although this is only a minor consideration with the number of browsers out there.
Very User Friendly Resource
Simple and straightforward to use
Excellent for team planning; many colleagues can be grouped according to location or role so as to facilitate easy sight of teams on projects as well as how the projects are scheduled throughout a given period of time
Nothing at this stage is irksome; all aspects are use friendly
We have a number of delivery teams spread throughout Australia, and these act in remote locations, and in overlapping areas of interest.
Resource Guru gave us quick and easy ways to see who is available, who is not, and to see teams (location or project based) and be able to plan our people.
Ready accessibility in both the field and the office without needing setup on the device.
Simple filtering of team records to be able to determine resourcing constraints, etc.
On occasion, it becomes difficult to determine where work is on site or off, or whether a planned consulting visit is a firm date, or a flexible date. This could be down to how we are using it, though.
Time management made easy!
The tool really makes time management easy and extremely visual. It does away with ugly excel spreadsheets and with a neat UX, it allows for easy time forecasting whilst also enabling you to easily keep on top of your time expenditure! I genuinely love this tool.
Along with the tool, where there are areas for improvement, the development team are happy to listen and actually make changes based on feedback! I've provided feedback with a couple of times and both have been integrated into future updates - this is a company that listens and constantly develops for the users' needs.
Very difficult to outline any main cons, as like I said above, any issues I've had with the tool historically, they've been resolved!
If I HAD to provide one, it'll be how the tool works across different devices. It's not especially mobile friendly...but that's me scraping the barrel for a con.
Great resource scheduling tool
Visual planning delivered
Guru will get your team into gear
At any time the producers and project managers have a full overview of what the creative team is up to, if they have time to work on other projects and their availability. it is easy to work with for top line planning and for in-detail remarks or instructions. As you can limit the workdays to 8 hours it becomes quicky apparent if additional resources are needed as you create "on hold" projects.
it is easy to plan projects and see what every team member is working on, when holidays are happening and their general availability. No more questioning what they should be working on when their project manager is not around.
it suits the purpose I have for it, but it would be great if you would be able to archive non-active projects easier than handling them one by one.
Please see why did you make the switch
-East to use
-Versatile (eg. can add time off and shows in different colour)
I did not really find any cons with Resource Guru. However, perhaps it would be nice to have an option of integrating with Microsoft Outlook?
Generally an excellent tool
I like how easy it is to track my schedule, my colleagues schedules, and our communal equipment.
I dislike getting the email with my daily schedule at midnight. I'm not sure if this is a company setting, or if the email could be moved to a more useful time or cancelled completely. It would be helpful to get an email if your schedule has been changed for the next 48 hours or similar.
Réponse de Resource Guru
Thanks for your feedback! We do have plans to let you change the time of the daily schedule email in future, but in the meantime if you'd prefer to turn it off you can do this in your Settings by following the walkthrough here https://help.resourceguruapp.com/en/articles/2942114-switching-off-daily-schedule-email-notifications
I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!