Free Scheduling Solution for Small Team
OpenSimSim has been an excellent scheduling tool for our small staff and team of Student Assistants. It has been very easy for administrators to add and remove users, edit and publish shifts, and add extra touches of personalization like user photos and different colors for positions. There are some functions which we use little or not at all (Timeoff Requests, Payroll, etc) but they do not hinder our use of the scheduling software.
OpenSimSim has an easy-to-use, simple, and aesthetically pleasing interface that works well on both desktop and mobile apps. Our employees picked it up easily to drop shifts, swap shifts, and message one another and supervisors whether at work or on the go. It's also been very easy for administrators to create schedule templates to quickly and effortlessly publish week after week.
There is still room for improvement in regards to tutorials for employees. A few of the functions in the tutorials are only covered from the employer's perspective and not the employee's perspective, which makes it more difficult to explain how to use the software to new employees in some regards.
Easy and very useful scheduling tool
Overall every time I've made suggestions or talk to the staff at opensimsim they have been very helpful and quick to resolve any issues I may have.
It is very useful and easy to copy and paste schedules instead of having to individually do a schedule every week. And it reduces the amount of time it takes for me to have to do schedules for my team of 20 + employees
The messaging portion of the app would be more useful if it could be sorted by message. As of right now it is a little cumbersome with the messaging and trying to revert back and look up previous messages to my teams.
Still Has Flaws
Overall it has been a good experience, I say that because my best friend is a software engineer and I know it takes time to work out the bugs in any application or program. That being said there are still a few things about your app that annoy the crap out of me - like getting woke up at 3AM by notifications; AFTER I've already been scheduled when I have other apps (like GroupMe) that enable me to silence all notifications for one hour; two hours; six hours or twelve hours.
I like the fact that you guys actually respond to negative reviews and take a proactive approach to fixing the bugs. Also like the fact that with this app I can take my pick of available shifts and get scheduled with one click instead of being on the phone for half an hour (Securitas at Universal Studios). That's half an hour of my life that I'm not going to get back and they're not paying me for that time, it's bad enough that they want to pay minimum wage to people with specialized skills (like operating X-ray machines) but then they expect me to waste half an hour of my life; every single day on the phone trying to get scheduled. Over a period of one week that adds up to three and a half hours of my life that they're not paying me for.
I didn't like the fact that I still get notifications for shifts that aren't even available any more. I'll see a long list of invitations, go through one by one - and not a single one of them is still available. It seems like once a shift has been filled it should fall off of my notifications so that I don't have to click through every single one of them just to find the ONE (if any at all) that are still available.
I also don't like the fact that after I've already accepted a shift for tomorrow I still keep getting invitation notifications for shifts that are on the same day as the one I just accepted and these notifications will just keeping coming and keep coming and keep coming and there's no way to shut off the notifications - even JUST for the day that I'm already scheduled. And I shouldn't even have to disable notifications; even for specific days - when the app should already know that I'm already scheduled and don't need to be scheduled again. Our bosses even keep telling us "if you're already scheduled then DO NOT accept the newer shift notifications that come in" because apparently there have been people that accepted one shift - then another one came in that was their preferred shift; they accepted that one two and then it creates a scheduling conflict which is neither good for the employee OR the employer.
My OpenSimSim review
I am so happy with OpenSimSim. We use it very exclusively for scheduling and have reduced greatly the amount of confusion about scheduled shifts experienced by our staff. It is a great way to get a message out to the full staff, and has increased are accountability for publishing schedules.
I really like how we can make frequent updates/changes to the staff. We are a job training program with shifts going to Managers, temporary interns, and volunteers. I like how convenient it is for users to interface with it. It’s very accessible.
I can’t really think of anything. I know sometimes the interface for messages for managers can get cluttered because they are inundated with staff individual and group messages. It might be nice if there was an easy way to sort or archive certain threads or easily click on a user and see all the messages associated with that person.
Definitely spend less time scheduling than ever before, which is awesome!
Ease of use, ease of setup, setup is organized and clear, love that it notifies my staff when I publish a schedule and is integrated with phone platforms/has an app.
I really really dislike that I have to manually edit “availability” for each new staff member, in order to force them to submit timeoff requests. I also don’t like that you can’t have an algorithm for time off requests- for example I require two weeks notice for time off requests, and I wish the app would allow me to enforce that, but it doesn’t...so instead I have employees submitting time off requests 5 days before which then makes me look like the mean guy when I have to decline a request. I wish open simsim would just allow me to have a setting that removes the ability to request time off if it’s less than 14 days from the requested time off date.
Overall OpensimSim has slim-lined our procedures for allocating shifts which in tern has reduced our admin costs and time. This allows our senior staff to move on to more important tasks and making our processes more productive and efficient. A lot of our staff members are not tech savvy so having a product that is easy to use was quite important and OpenSimSim has ticked the boxes.
It was easy to set up. The staff had no issues getting used to using it. It has reduced hour scheduling hours significantly as we no longer need to contact staff or go through individual text messages, everything is all in one place where we can see who is available and at what times. Makes booking in shifts very easy. I also love that you only have to post once and everyone will have their shifts allocated, no more individual messages to each staff member.
When posting the shifts it goes to every staff member listed on the system even if you did not get a shift this week. I would prefer it only goes to those who have been rostered on. It would also be more beneficial for us if the availability times show when the staff is available not the opposite way around.
User friendly and accessible
With open sim sim we are able to reduce manual hours of calculating timesheets. The systen allows staff to sign in and of their shifts at great ease.
I found open sim sim very user friendly in comparison to it's competitors such a deputy. The navigation around the website is simplistic but effective. The support team are always on hand and eager to help with any issues.
As the product is still relatively new in comparison to it's competitors some features are only just becoming available, such as accounts integration. However these features are definitely on the way and the product is constantly developing.
It´s super helpful in order to organize timetables; I highly recommend it.
It´s very visual, eye.friendly and simple. You figuer it out in two minutes and gives you good reliable information.
Maybe some drag and pull features; or that I can´t fully customize the viewing screen (you can see it dialy or weekly) but I cant suggest a third way. But nothing too serious
Great scheduling app
Work hours programming platform for companies
We are sure that Opensinsin, is on a good path to be a platform that provides a service that amalgams with a vital recuse and is the time to help with the needs of people how to manage their time at work and how to dispose Exchange schedules with coworkers and other virtues that allows the Opensisin platform in our case we within the company are grateful to meet their services and thus be able to organize in an optimal way the most valuable resource that for us the time of our employees and thus have more happy and motivated employees and managers when giving them the ideal tool to have their working hours. it resulted in positive changes for the productive development of the company
In our successful experience with OpenSimSim, I manage to solve an internal problem in the company and to make an hourly schedule of our employees making its use easy, ease of configuration, the configurations are quite clear. The most practical is that they receive the schedules, they are published on their mobile devices in real time, helping to maintain a reciprocal communication, another very appropriate faculty, because it is free for managers and employees, which gives an additional bonus to this platform, that help
to companies that have workers for a certain time. OpenSimSim gives its users the power to create a program through proven programming templates where they see staff availability and the hours worked are displayed and are more accurate for our workflow, which seeks to achieve and optimize a Correct performance of our employees, which helps managers avoid inconvenience or confusion in relation to the extra overtime so far you have the virtue of visualizing the budget allocated and thus monitor labor costs in real time to keep track of the budget of The company, another useful and pragmatic virtue, is being able to have contact via chat being able to write messages with employees and management, in addition to being able to install a mobile application from smartphones wherever it is, this innovative application allows employees of our company who make purchases and sales of raw materials or product s finished, maintaining a schedule that can be modified by us
to our experience with OpenSimSim, and the little that could be highlighted as negative or enhance improvements in the characteristics and capabilities of precarious synchronization, which as a constructive criticism can be enriched between the application of the computer and the Smartphone, for the better performance, contact lists must be optimized for use and all personnel, phone numbers and emails can be accessed to be able to exchange shifts with anyone on the contact list, even if they have a different schedule. Currently, the function of exchange and allocation of these hours since what we have seen is that it is available to those who have a clear availability of hours on the platform. Shift change is very important in all lines and departments, since what is sought is that employees are without worries about how to organize their time for better performance since one of the most valuable resources is time for both growth of the company like that of employees and their free time and how to manage it, in terms of organization when printing schedules, everything should be organized from the platform and thus avoid having to go to Excel and place the calendar information of work are better digestible to the understanding of the employees, also organizing by start date and an end date can illustrate how Anasa does it on her platform just to mention as an example and adapt it to the OpenSimSim platform, also look for ways to automate as well as edit the master lists and a
OpenSimSim working great for our daycare, with some exceptions.
The TAs love it, because it's all on their phone, and they don't have to keep track of a paper schedule. The only problem is if someone drops a shift at the last minute (due to illness or whatever), and I don't get a chance to approve the person accepting the shift. We haven't chosen automatic approval, because we want to maintain control of who is working in which classroom.
We also haven't been able to automate the process as much as I would like because we want the schedule to be as consistent as possible for the children in our care. We have to list the shifts as one hour each because of the TAs' crazy class schedules, but we want TAs to work the most hours in one block that they can so that the children don't have all new teachers every hour.
Overall, we have been very happy. The customer service is amazing. Any time I have had to contact them with a question or a suggestion, I get an almost immediate response.
It's free! We had been using only paper scheduling, and had a lot of no-shows, especially when a TA was supposed to sub for someone else. TAs are now more in control (and aware of) the process of finding a sub.
Printing the schedules doesn't work for us. When we print our paper schedule, we have the days of the week across the top, and the time of day down the side, and then the name of the person in each room on the chart. This is the only way our director can read it, and OpenSimSim isn't able to sort the information in this way. So we still make a paper schedule in Excell and print that, and then enter all the info in the app.
Also, it would be excellent if people could enter their availability with a start date and end date. We only hire college students, and their schedules change each semester. It is really hard to enter the new semester's schedule, because they have to leave the old semester's availability in for subbing.
The only other complaint has more to do with college kids than the program itself. A lot of our TAs think that they can drop a shift and then ignore it. Then when no one shows up, they're surprised that we're upset. So it still takes a certain amount of checking up on them on my part.
Rosters the way they Should be
The managers enjoy using it and wouldn't go back to how we where doing it.
The team have shown an increase in picking up extra shifts and sticking to what agreed changes they had arranged with managers.
Our roster is now more steady and hours worked more accurate to our ideal workflow.
Its simple and easy to use. It gives you all the information that is required to make informed decisions when planning your teams hours, it gives clarity and removes confusions when dealing with shift swaps and holidays, Both employer and employee are on the same page via a cloud format that automatically updates every one when changes are made. Can roster multiple departments so when in a big retail business you can plan for team members to be working in a different department too. The messaging function is the easiest way to connect with 100+ people in just a few clicks, this helps drive engagement through communication.
A few upgrades that would improve this further is:
A function to save and print time off requests and approvals so that we could go paperless and keep complient with the IRD -this would also give option for the employee to complete a virtual signature on screen
Also editing a master roster would be great - currently not an option to edit a roster without having it uploaded into an actual week - master rosters are forever changing so would be great to keep these updated simply as things change.
I always found the name OPENSIMSIM "out there" and odd however UBER would have also sounded strange until it was a house hold name, SIMSIM could be as big soon enough!!
UI is easy to understand and accessibility on both mobile and desktop is really nice. I'm constantly referencing my phone to check when other employees are going to be working so I know how to balance the workload and who to send tickets to. I work in I.T., so knowing who is working when is really important for handling clients requests quickly. OSS is easy to navigate.
There are several discontinuities in the functionality. I can view other workers schedules on desktop, but ONLY on days when I'm working. But on my phone, I can view other workers schedules throughout the whole week by turning my phone on its side. It really doesn't look great to have my phone out while at work, so this is frustrating.
Additionally, requesting time off and changing individual availability (not just regular weekly availability) is a pain and can't be done through both mobile and desktop app. There are many things I can do ONLY on mobile or ONLY on desktop, but not both.
Sometimes when changing my daily availability on desktop, the visual block may look like it's between two different times, but the actual time it states is several hours later.
There are many similar bugs and discontinuities between the mobile and desktop apps.
It’s ok. It works, and it’s what my organization is using.
The design is easy and simple to see. Updates are made real time and notifications are sent.
There are functionality limited to mobile, and this is extremely unhelpful when I’m working at a customer service position where I’m not supposed to look at my phone.
Cons on the computer:
-I cannot see who else is working when I’m not working that day.
-I cannot see a list of people and their shifts the way I can view it on mobile.
-When I make the window size smaller (when I have to sometimes for my work), the application won’t let me view anything.
-Setting availability/unavailability is a nightmare. It just takes so much time, especially when my hours are variable. There must be a better way to design this.
Also, this function is limited to the web app — why design the software where the functionality is half and half between different platforms?
-is there a way to change the view setting to “Month”? That will make the schedule easier to see.
-The notifications are exsessive — I get one when my schedule is changed, then published. For one change, I get four notifications (2 app, 2 emails).
Great Product, Easy to Use
The experience has been great. The customer service is fantastic! We are a non-profit with very little money so having a free option that is this in depth is wonderful.
Communication has improved immensely as we can all send out messages.
Ease of Use. It has a lot of great features, entering as many job positions as you want, accounting for lunches, different print views etc. We use the messaging system a lot too. I have gotten really good feedback from my staff. This is a place where we can send messages and everyone gets them.
It is extremely slow. That could be just our internet, but it takes me a long time to do the schedule just from sitting and waiting. When I need to edit the time frame, I click, and sit and wait and wait. Eventually the options come up to Assign, Manage, or Delete. The weird thing though is the actual edit comes up immediately. Have the time, I am clicking just trying to get the hover part to come up and the shift edit comes up.
I would like more color options.
The publishing options for the Job Opportunities is time consuming. I would like if I could publish all instead of one at a time.
Love the app!
Super stoked on it. It’s great for the staff on their end it could just offer a few more tools to make the admins jobs easier
Love the interface. Communication process is great and customer service is amazing.
-want to be able to easily black out dates for time off requests.
-a way to force staff to look at messages even or notes and “agree” that they have read them would be awesome.
-would love to have an interface to build “standard shifts” that you can then just mine from and add a little easier.
-also on the time off requests it would be helpful to have a limit on requests. So for example, if 3 people are already requested the 10th of the month off and we had set the limit at 3 requests, no one else could request off or make them u available.
-admins should representative the only ones to be able to edit workers availability
The blackout dates would for sure be the most helpful though. And ensuring that an alert is sent to employees when blackout dates are entered by managers.
Great Scheduling Platform
Overall, I think OpenSimSim is beneficial for small businesses who are looking for something that is simple, free, but VERY effective.
I've been using OpenSimSim now for over a year. I really enjoy all of the benefits of the program. Obviously, the greatest thing about OpenSimSim is that it is free; however, I also really love the ease of use. If I am unable to put in the schedule for my agents, it is easy to instruct one of my mentors to do so. The platform is colorful, fast, and the notifications setting is much appreciated by myself as well as my staff.
I feel like the platform is geared more towards businesses that consistently have weekly set schedules. With the type of business we handle, I wish there was an easier way to create multiple shift opportunities for one day. We could really benefit from being able to quickly create shift intervals. The mobile app lags a bit when a shift is posted, preventing agents from applying for the shift in a timely manner. I also wish the chat system was an API that could be integrated into other programs so that everything can be uniform.
Observations from a first time schedule app user
Paper schedules were awful. It wasn't until we went to OpenSimSim that I found out how truly time consuming and wasteful paper schedules really were. After printing the schedule, it was almost always an incorrect copy by the end of the day. It was so frustrating. Now, everyone is up to date 24/7, able to see who is available for swapping and can swap shifts on their own. I appreciate having OpenSimSim as part of our scheduling process. Thank you!!
1.I love that there is an app! Doggonit, that thing is awesome!! When staff can get on there and swap and not have to call or message me to make that change, that's AWESOME!!
2. The help desk people (bless their hearts) are very patient, knowledgeable and are available to help every time I have messaged them.
3. I really like that I can stay home when someone calls in. I just open my app and send out a message as well as ask individually if needed.
1. I would like to be able to see/print a month view at a time
2. I would somehow REALLY REALLY like to be able to see what changes were made to each shift ie..who traded with who, who was originally scheduled on a shift, etc...
3. I would also like the ability to shrink the page (on the screen) so that I'm not constantly scrolling and up and down the page through a long list of staff
Love this scheduling app!
Lots of benefits in the ease of use, for both me and my staff. It makes scheduling fun!
The ease of use, it's so helpful to have the schedule on you whenever you need it. It's made it way easier for my staff to get there shifts covered on their own. Allowing the app to assign sections to my staff it has given me the tools to help maintain order on my sales floor as well. I don't know how I worked for so long without it!
Mostly it's been a positive experience, the only thing I think would make it better would be holding the same layout as the computer when converting to the weekly schedule on the phone. And as a administrator being able to see what i have unpublished on my phone as well. And also it would be nice to be able to black out days employees couldn't drop shifts, just how there is the feature to do that with the time off requests. But really it's been an amazing tool to have!
My staff is having a much easier time utilizing this scheduling system vs the old one I had. They are able to get their shifts covered much more easily and showing up for a larger percent of their shifts. Because of that alone, this makes it worth it. But, from a supervisor and manager position, it requires more work on our end to create, view and manage our team.
The best part about this product is the ease of use and functionality from a team member perspective. This a very easy to use software for team members to understand, learn and utilize on a daily basis.
There are several limitations concerning this software from a management/admin perspective. Specifically to my unit, the use of sections is limited too much, including being able to view things by section. This software seems ideal for a place that has 1 location (a restaurant) and is able to split people into several sections. However, my account has upwards of 15 locations (which doesn't even take into consideration that there are several accounts within my company), which make it hard for me to view and manage my team's schedule in that regard.
Good scheduling tool for managing a bar
I have enjoyed OpenSimSim more than our previous scheduling tool. Since pretty much everyone carries a smartphone these days, the schedules are easily distributed to the employees.
I like that the software works on multiple operating systems as well as moblile devices. I find the 'landscape' feature when a mobile phone is turned sidways to be especially helpful and well thought out. I really like genaral ease of use for scheduling, removing, and adding workers, arranging time off, basically keeping everyone in communication (and thereby accountable).
I have not discoverd how to do all my managent tasks from my phone, and thus must always use my computer. I don't know if that's an option, but it hasn't been intuitive enough that I have figured it out (or important enough that I have spent time to figure it out). I wish that when people sent messages that they were more flagged or intrusive, I have a lot going on and sometimes I miss messages sent through OpenSimSim... Like a pop up window or something?
Close other programs and OpenSimSim
It lets me see my day to day Labor percent and the actual cost with breaks of how much I will be paying my employees each week. I can better watch labor and adjust accordingly. The experience is great. I tried a few different programs and nothing compares to the simplicity, the easy navigation and the information it supplies to better control your costs. Not to mention my employees love it.
The software is super easy to navigate and its all very basic to learn. You can control your costs and see your weekly world all right on the program. I recently opened up a store and the Owner wanted me to use a different program and it is a nightmare compared to the simplicity yet efficiently of Opensimsim. Opensim sim does all the work for you.
Nothing so far. I had trouble and was a little frustrated trying to figure out how to give employees individual pay, but the OpenSimSim staff walked me thru it and now it makes complete sense. They were very patient and tried different things to show me how it worked. I know I was not the easiest person at the time to work with but they helped me figure it out and now that I understand how to enter it. It is awesome.
OpenSimSim for rostering
extremely positive. Opensimsim has given us increased productivity and efficiency. Communication between all staff is easy and encouraged through this software. Overall it saves so much time, is flexible, is easy, fast and overall reliable.
Ease of use by managers, administrators and regular staff. Straight forward and up to date, even old timers can quickly gain the skills to use opensimsim. I love how you can select particular staff, times, breaks and see a total hours per week. Shift dropping and swapping is also a function that helps take stress off myself as a coordinator. the messaging tool is great also and saves some time in last minute needs and cuts out emails.
This software works perfectly for my personal use.
Another department here onsite use opensimsim for their rostering but use the publishing option to send out shifts for the whole department at once. They do seem to have trouble working around this but are quite new to the tool as well
We use this every week with scheduling everyone for who's working and when. It's really great because before we used this we just had an Excel sheet and it had to be emailed out and with this, we can also see if they have acknowledged the shift where as with emailing it, it would be such a hassle with making sure everyone knew when they worked.
I like that I can have this on my phone and check it whenever I want to, and that I can edit shifts from my manager account from my phone. It's really easy to add availability and to teach new employees on how to use it as well. I really like that I can color code position titles as well.
I don't like that it shows all employees for our team members at one location, because it confuses them on who they can contact about getting a shift covered. I recommend adding their location or main location underneath their name in the messages part of it, or only be able to send a message to others at the location they have access to.