Powerful scheduling functions for sales team demos
If you schedule live events with clients on a regular basis, Calendly provides a clean interface to easily show others your available time slots and allow them to schedule an event. This has proved invaluable for our sales team to do live demos with prospects and not get too many scheduled at once. It also has allowed us to not schedule demos back to back without buffer time in between. That's huge!
TheThe best thing about Calendly is the ability to set schedules for specific event types! You can set blackout dates, available times, control meeting lengths, automatically add buffer time, limit the number of events scheduled for a single day, and more. This is perfect for setting up live events or meetings on an ongoing basis, but giving yourself enough heads up and flexibility to be in control. You basically give prospective customer the freedom to choose a date and time--but ensure that it fits in your schedule, too. Use this to schedule live demos with clients, training events, or even webinars. It's a great tool, especially for small sales teams that need a controlled flow of sales calls/demos.
Calendly is restrictive in analytics; for instance, I can't easily see how many people clicked to schedule an event, but didn't follow through. It's also difficult from a user interface standpoint. I find myself looking for settings and menus that are hidden within the slick, clean interface. On the scheduling side, it's pretty easy for clients to schedule events, but you can't customize the date picker--and that's really unfortunate, because I'd like to use it in more places but can't customize the look and feel or functionality.
I am able to keep up with my appointments and my clients are able to schedule an appointment at any given time.
That my clients can see when I am available and choose a time that works for their schedule as well.
if I could have a feature where the client can pay at the time of the appointment or give them capability to put a deposit down and if the appointment is kept it is automatically refunded.
Great customer-facing tool
We are using this in our school to simplify the process for Prospective Parents to book tours, appointments, and interviews. We are saving so much time compared to scheduling via phone call or email. Calendly allows me to our add our branding, so it's a seamless process for customers.
Simple user interface - Calendly makes it easy to offer appointment times for customers and integrates them with existing calendars.
With the 1 user plan, I am limited in how it works with my team. The multi-user or team plans are out of our price range (very small business). I would like to be able to notify more than one email address when an appointment is made.
Bad technical support team - made us lose money AND now asked fro upgrade
I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).
I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.
Looks great on mobile. Easy to use. Allows capture of utm_source
At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.
Probably the best appointment scheduler. Simple and Cost Effective.
Calendly allows to quickly set up and manage an appointment based system for ANY business. I like the software and I would recommend to other. Clean, simple, effective and does what it says on the tin!
Calendly is easy to setup on first use and very easy to use generally. The basic features of the software are offered for free. So you get a chance to get a good use of the software, whilst also having access to some pretty neat basic features.
If your booking a high number of appoinments per day/week then, the paid features and integrations just make it all that better!
All team abilities are part of the paid features, however I feel this could work better having maybe up to two users for free, provided they are using the same company domain.
I say this because many small business will have one person responsible for booking appoinments, or may want to allocate to a PA/VA.
Versatile and extraordinary programming tool that can be used by any company.
Thanks to Calendly, it is much simpler to arrange meetings between teams, colleagues or clients and this is because the emails that arrive late are left aside to warn that you have a meeting or an interview, and take a pleasant experience of automatic programming that makes that the user is aware of the time available to be able to use it in the correct way.
Calendly greatly facilitates the programming needs of any professional or company and this is because it is a tool with a very versatile interface that makes it an easy program for anyone to use, it is able to integrate with fairly common tools such as Microsoft Outlook for an optimal organization, as well as an easy way to maintain a communication or start a meeting with a client, because for this it is only necessary to send a link to whoever you want, the day that suits your time more so that you do not know see any activity interrupted, because all this is possible because this tool gives the user the ability to customize everything according to their available days.
Calendly could implement new functions that make the user's life even easier, since it is not possible to establish different places for the same time.
Makes scheduling sales calls & demos easy
We use Calendly to give our prospects an easy way to set up sales calls. After implementing Calendly, we see the number of meetings increase - as prospects don't need to send emails back and forth with our team trying to find an open slot. More meetings equals more opportunities which equals more sales.
I like how convenient it is for our sales people and our prospects to set up a mutually convenient time for a call - without any back-and-forth. I also like that it integrates with Zoom (the tool we use for video conferencing) - so as soon as a prospect sets a time with Calendly, the meeting is synced with Zoom and the Zoom dial-in details are sent to all recipients.
Currently we can block out times on Calendly - but it's either open or closed. This is fine when we have one salesperson scheduling with one prospect. But we also have a general "set up a meeting" form on our website, and the leads from that are distributed round-robin to sales people. Which means that we might have multiple people available for a certain time slot. But we can only set it to open or closed. I'd like to be able to have a slot be open for 2 meetings, and then it only closes if both meetings are taken.
Calendly Your Scheduler To Go! Very User Friendly!
I really like Calendly it is very efficient and easy to use. Great for people who are not tech savvy!
I really like how it sync with my Personal Calendars making sure there are no conflicts on my schedule. Calendly is user friendly, very easy to navigate. Calendly is very efficient as it automatically sends in out invitations through emails for schedule confirmation which I think is very very helpful. We use other apps like salesforce that can easily integrated with Calendly. This app is sleek!
The App itself is not visually customizable, apart from that I am very much pleased with this app. It does what it should.
It takes out all the work from planning!
It changed the scheduling game for my company, it is so much easier to keep track of all of my meetings via Google Calendar and have a reminder about the meeting. Love it!
I use Calendly for scheduling consultations and calls with my clients and sometimes, this is the only way we can find the right time to do a call and it is easy for both parties to schedule the best time suitable for all. I love the convenient and easy way of scheduling.
I don't have any negative thing to say about it, I would recommend anyone trying out, love the way it sends the notifications and it's really compatible with Google Calendar as well.
Saves time and is free! (at least the version I'm on)
Calendly saves me hours in scheduling time!
I love that I'm able to block certain times when I'm not available to take meetings.
I also love that I just need to share my calendar link and everything else is done for me, so convenient!
Nothing really, it is exactly what I needed and it does what it's supposed to do. I don't have any cons to share.
The perfect tool for solving the scheduling back and forth
I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.
There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.
Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.
I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.
Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.
Nothing. It's basically perfect.
I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.
Prepare to get time back!
I was able to get back likely a few hours a day and headaches while working as a recruiter. Now running my own company I am able to send this off to candidates and clients to book in time to speak with me.
I absolutely love this product and have been using it for over 3 years. I introduced it at my last corporate workplace and switched all recruiters over to using this product instead of calling and booking in candidates for interviews - we simply sent over a link and they plugged time into our calendars! The functionality and emails you can send to the people using your link are also super helpful.
They introduced a fee to pay, I always have stuck to the free version which has been great for me. I wish you were able to book in multiple time durations and not have it split up, also I wish that you could integrate it with more platforms such as Wordpress.
Fast, easy client scheduling
Almost too numerous to list. I even use it to schedule meetings with producers about projects, not just my counseling clients. Custom links, buffering and limit to events per day. Its awesome!
Is it so easy for my occasional clients to set up video conference calls or one-on-one counseling calls, or group meetings with my company and our various producers spread between Tx and Ca.
One link, and it sends the appointment to my email AND Google calendar, and has a feature that allows the client to reschedule if needed. Another huge plus is the buffering. I can allow for meetings and calls that run extra long. This is very flexible and I can change it on a daily basis.
Set up is fast and easy, you can have multiple events that can be scheduled.
And that's the free account. If you upgrade, you can integrate with many apps and even book paid appointments through the system (Stripe only, tho).
Cloud based, so you don't have to download (yet another) android app. That's a big plus for me, as I do 95% of my work in a browser on a PC.
I have yet to need to contact their customer support, so I gave then 5 stars there, as I find it easy to use.
Cost to use is quite low, compared to other scheduling websites.
One big issue I have is, I use Opera as my main browser and it dislikes Google. So to use Calendy you need to use Chrome or Firefox to set things up and access all the features.
This is more of a Google issue, not Calendy.
In the paid appointment extra, they only take "Stripe" - if they ever add Square then it'll be well rounded out.
Payment for the level you want is on an annual basis, not month-to-month, so I consider that a negative.
Removes the need to ask 'When is good to meet?' in a remote company
We've been using Calendly for a little over 6 months at my company. This app makes finding times to meet with colleagues an absolute breeze. Working at a remote company with 90+ people, and specifically on a team of about 20, searching for available time slots in Google Calendar can be VERY time-consuming and challenging. With Calendly you are instantly shown the times available for the person you'd like to meet with. You can choose a time, and instantly add it to your Google Calendar. It sends them a reminder to their calendar as well.
Scheduling meetings is easy, and I don't ever have to rely on coordinating crazy google calendars with people. If you are setting it up for yourself to have people schedule meetings with you, it's easy to block out times that you are available or unavailable. It's also really great if you work with teams across different time zones as it takes your timezone into account when scheduling times with person/or vice versa, overall it's just one less thing to worry about.
Another super handy feature is the ability to request certain information from the person booking time with you. This makes it easy to request an agenda about the meeting or to perhaps ask a series of questions for recurring meetings with people.
The only problem I've had is mostly user error. As the one requesting a meeting, I wish there was an easier way to add calendar events to your calendar. I have on a few occasions forgot to add the scheduled time to my calendar (the option is there, I've just missed it a few times) would be awesome if it was automagically added some way to your Google Cal. :)
One of the most flexible Scheduling Software in the market
I love the simple UI and UX of this Software.
I really love how flexible Calendly has to offer, if you need a one-on-one Schedule, Calendly can give you that.
If you have a Team and you need them to schedule a meeting with your Prospects, Calendly has your Team.
If you need one member of your Team to schedule a separate meeting with your other member, Calendly will help you do that.
The integrations are also great, you can integrate Calendly with other meeting software like Zoom for a discovery call, GoToMeeting for Webinars, or even monetize discovery calls with their integration for PayPal or Stripe. Calendly will have those integrated easily.
I cannot stress enough how Calendly can customize your experience if you love certain Branding to be removed or to add, Calendly can do it for you.
There's so much to say but one thing stood out for me, the Timezone is already integrated with the Timezone of your Prospects, meaning, no more late, no-show meetings.
As much as I love Calendly, there are certain features that I don't like, well, every Software isn't perfect and we do have different take and opinion.
The Availability function to your Calendar, this is for me is confusing, you need to highlight first the day you want to be available until the date of your availability. I just wish Calendly can have a feature where you can just input a certain Date up until your Availability, more like a drop-down menu.
But that's just me, I still love how easy to use this software.
Major Time Saver!
Each person in our company has a unique calendly link included under their email signature and available to share with clients as the need for a meeting arises. We save TONS of time using calendly and no longer waste time checking calendars, adjusting time zones, emailing back and forth, receiving responses after the proposed dates have passed, worrying we might double book, asking for phone numbers or addresses, etc. When a client schedules through calendly, the event apprears in Gmail with the location included and links to cancel or reschedule if needed. Everything we need "magically appears" without us having to lift a finger. Great asset to our work life and productivity!
I can share my calendly link with clients and contractors and they can easily schedule a meeting on my calendar without me having to be involved. It is user friendly for them and seamless for me. It requires no attention or maintenance on my part. You can connect calendly to your current calendar so that your availability automatically syncs as you make changes to your day. And this platform is highly workable for all of my needs without having to use a paid version! There are tons of customizations you can set, such as a buffer time to allow for travel between meetings, automatically blocking off or allowing specific times for each day of the week, disallowing bookings within __ hours, etc.
The ability to figure how exactly where and how to adjust all of the setup preferences is a little quirky. Some of the settings are "hidden" as sub-sections under other preference pages. I took a good bit of time setting and navigating through all of the customization options, but now that those are set, I don't have to think about or touch anything to keep Calendly working for me. With the free version, you can only have 1 meeting time for clients to choose from (for example, using my link, clients only have the option to schedule a 45 minute meeting with me). This is actually preferable to me though, as I don't want my clients to have to make more choices or spend more time in Calendly than needed. Using the free version keeps things simple.
Why nobody figured it out quicker?! It's a great tool for arranging meetings.
I honestly recommend Calendly to anyone who meets with external parties. This is one of those small things, that you had no idea existed, but once you start using it you never want to go back. It really can save you a lot of time and facilitate arranging meetings.
When I first learned about Calendly I was sceptical a bit, as I did not know what to expect. Also, I doubted I need another application for a calendar. I had Outlook, didn't I? Well it turns out, that when you need to arrange meetings with people external to your company, it can be a bit tedious processes, especially, when doing so over email.
Once I had a need indeed to arrange for a meeting but did not want to play the email ping-pong to find the right time. I then created a free Calendly account. You know what? I loved it. It's really easy to register and set up. Arranging a meeting is really simple with this tool. You just set up your availability in a clever way, even when you work in shift patterns you can set different availability on different days.
So how does it work? You tell the app what time you are available on what days, you link your calendar and predefine time slots, e.g. 15, 30, 60 minute slots. You share your Calendly link to the party you want to meet with and they can book a slot in your calendar, of course considering events that are already there. Your events are not visible, only time slots are visible. Very simple, yet extremely effective. You don't have to exchange emails to find the right time to meet.
There aren't many downsides, the main downside for me is that the free account allows you to only predefine one time slot, e.g. 30 minute. This means, that when somebody wants to meet with you, they will only have a chance to save a 30 minute window in your calendar. If you want more options, you have to pay 8 bucks a month or 12 for the pro version. There are many extra options, but if you want something extra, you have to pay extra. Free of charge version is very good, especially when you meet externally only occasionally. For me the free version is just fine. I definitely recommend Calendly to anyone who meets with clients and other external parties. You can always get the free version and decide later whether or not to upgrade.
Calendly makes meeting scheduling painless.
Before calendly I remember that there usually was more than 4 emails going back and forth just trying to find a feasible option for the parties involved. Today I just give them a link and they pick whatever available spot they find in my calendar which works best for them, so they make their own choices. That results in a lot of less no-shows.
Additionally when people want to have a conversation with me and someone else from my company, instead of going back-and-forth in emails trying to figure out options for 3 people, I can just send them a link with a merged calendar showing them only the options that work for me and my co-worker.
Calendly makes it really easy to set up meetings. I no longer have to figure out via email or phone with a client what's the best time to meet. They just simply go to my calendar and pick the best available option. It saves a ton of time.
You can customize your availability however you want. It is absolutely flexible on that and it is time-zone smart. I usually talk to people sitting in every continent. It makes it easy for them to translate the options into their timezones.
Additionally, calendly is fully integrated with my calendar apps. Both iCal and Google calendar work perfectly with it. For example, it automaticaly blocks the spots when you create events from other platforms.
Calendly is really good and is really easy to use. I don't dislike anything to be honest. Maybe the UX of the dashboard can be improved, but it is not a deal breaker.
Simple, Functional Scheduling Software
My experience with Calendly has been great. It's totally stress-free because there's zero bugs or issues with the software and everything is super intuitive. I have zero complaints.
Calendly is great for scheduling appointments because it is clean, simple, & easy to use.
It takes just minutes to set up your first booking link that you can use to schedule your own appointments or use to send out to others to schedule appointments with you.
It's also very sleek and modern looking. A lot of scheduling software I've used in the past looks to be reminiscent of the mid-2000s (ie, AppointmentCore).
Finally, there are many integrations that can be used with Calendly that allows you to use it alongside your CRM, personal calendar, and so on.
It isn't free. They do allow you to use a free trial for a certain period of time but then you're stuck paying $10/month for the basic package. And, to set up links for multiple people, you need an account per team member, so the cost can add up. The time Calendly ends up saves for you, however, makes the the cost worth it in the end.
Elegant and sleek online appointment booking system
I use this daily to have prospective clients schedule online appointments for us to speak over the phone or through video conferences.
The design was the first thing that got me attracted to Calendly, actually. I first saw it while booking an online appointment myself, and it actually was a good thing that the "host" was not using the paid version, because it was thanks to the branding that was included that I could research more about it. I was about to knock one star on my review for "value for money" because the free version comes with everything you need, and depending on the use, the branding might not be such a big deal for some people. So, there actually is quite a bit of value provided on the free version, so they should get the star for delivering it free of charge.
I love the fact that events can be edited and that they get their own custom URL, which I can share with prospective clients over the e-mail or text messages and they just book the time that works best for them through there. I also like that the local time is always converted to whatever the user needs to see, getting rid of eventual timing differences or errors in calculation. This is a very helpful tool!
There are no real cons for me since even with the free version, you get most (if not all) the functionalities you might need. I tried to come up with something for the sake of this review, but... no "cons" for me.
Say goodbye to scheduling issues!
Its fantastic! It is one of those tools where once you start using it you will think "How did I used to get by without it". And since you can use it for free, I can highly recommend that you at least give it a shot.
It is a phenomenally good scheduling tool. If you have worked in a large team or an office before you know how much of a nightmare trying to schedule meetings can be. Sending back and forth emails just find a common time slot can take up a significant amount of time. God forbid you have to do it multiple times a day.
Calendly is a really elegant solution to this problem. Just set up your availability inside the tool and then you can send people a link using which they can see when you are available and book a time slot with you. And the best part is that it syncs and integrates beautifully with your Outlook calendar. Just download their desktop utility and it automatically hooks into your outlook to ensure there are no conflicts of time slots.
It lets you automate a significant chunk of your time that you would spend trying to set up meetings.
It is such a good tool that I dont think I can ever go back to doing things the old way.
The initial set up can be a little confusing. Their web interface is a little clunky. Also I would like to see more integration options. I havent had a chance to use their API though, perhaps that solves the integration problem.
There are very few 'life savers' out there, but calendly is one of them.
I started using their free one meeting type for about a week before it was worth the money for unlimited meeting type. It is super easy to organize the many meetings I host and keeps my calendar from becoming a Jackson Pollock painting.
I do a lot of hiring and training for my company. The hiring process has multiple steps to it and even after we hire someone I have to meet with them for their orientation. I do most of my work online and I don't have a secretary doing anything for me. Calendly lets me create multiple meetings with different availability. If a time spot is taken then it removes my availability for that time in all my other event types. Its fantastic and my job and life have become more organized because of it.
They came out with an app recently. Sadly, its complete garbage. Their mobile website is better than their app currently and I think they might know it. I deleted their app hours after it was installed, because it made the service harder to use.
I also really didn't like a survey they sent me asking about what other apps and meeting software I use and it was really forward about asking me about how they should price their services and at what point would the cost not be worth the service. There is a good chance I wouldn't like their culture if I got to know them better.
Calendly wins me vital time.
Calendly enable me fix appointments with customers either for video conference,over the phone or physical meetings without the stress and time wastage which usually accompanies the appointment scheduling process.
I have people scheduling appointments with me on a daily basis,and I have also had to schedule appointments with people using Calendly on a few occasion.Therefore I have experienced both sides of Calendly and I feel it is a pleasant and time saving solution.
Nothing beats being able to send an email to a client and simply stating "please schedule a meeting via this link" as against having to put back and forth calls across to people,before scheduling a meeting and on some occasions ; the other party forgets a meeting was even scheduled.
I love Calendly for how it has saved me time,and also how it reminds both sides of an existing scheduled appointment : thereby reducing the chance of any party to a scheduled appointment missing it.
I like every part of Calendly and I have never questioned my choice of this program.
Incredibly straightforward meeting scheduling solution, with lots of nuanced features if you need
Easy calendar invite management for customer interviews and external meeting organisation
Calendly makes it super easy for me to organise customer interviews. I can set up events that relate to various topics that me and my team are interested in finding out more about, and as customers engage with us on various topics that match I can send them a calendly link for that specific event via email - which for anyone who has dealt with the insane back and forth involved in scheduling a time knows, is a way more respectful use of my time and theirs. I like that there has been a lot of thought put into the various optionalities that you may need every so often, for instance, being able to set 'bumper time' between schedule events so that you are not caught out in back to back events. The ability to grab additional information on even sign up has been invaluable for helping context set before I go into an interview by known a little bit about who I will be speaking with, their role and how they typically use our product.
My only gripe is that I found it difficult to differentiate my events on the dashboard, as they are represented by very small cards. I only have about 4 or 5 event types at any given time, so the poor use of space really stands out to me. This is exacerbated by the fact that I use many similar titles because all my event types relate to the same product and are all customer interviews. Lastly (maybe this exists but I haven't found it) I wish that a recurring event type would also put a block in my calendar so that team members do not book during that time. I would rather always use those blocks to talk with customers and push team meetings to other parts of my day. Currently I am doing this manually, which is fine, just could be more seamless.
A simple scheduling tool that makes it easy to plan and organize online appointments.
I use it to setup online Skype meetings and phone calls with prospective clients, by sharing custom event links with them through the e-mail.
The interphase and design is simple yet elegant. I am able to customize it with my company's logo, colors, and additional texts. I love the way the timeslots are displayed, as well as the cirlces for the days in the calendar. By adding it to Gmail, it is really easy to keep track of appointments because they get automatically added to my Google calendar. This way I can organize my online meetings with my real-life commitments making sure that I have plenty of availability for each.
I tried thinking about a "con" but I have nothing. It does what it should, and it handles appointments seamlessly! When I hadn't signed up to the paid plan the branding was displayed, which is normal for any free tool that unleashes its full functionality for non-paying users (at least, see the branding, right?).